How to Improve Productivity with Workforce Monitoring Software?

Let’s Break Down: What Is Employee Productivity?

Employee productivity measures the work an employee completes within a stipulated time. Maximizing workforce productivity means completing more work with the same team strength.

For instance, an organization can yield more output if the workforce can produce by the deadline. Get the opportunity to measure productivity to help thought leaders make improved decisions. 
Organizations want to increase staff productivity as it is directly related to their success. From the work environment to human resources, every single element has a lot to do with taking productivity to the next level.

Is Workforce Productivity The Need of The Hour?

The simple answer is yes! 

Lack of productivity in the workforce can cause severe damage to an organization’s profitability and competency. At the end of the day, businesses want results. Thus, improvised results come only when there are performance improvements in employees. 

Here are a few reasons why productivity is crucial in the workplace:

Enriched Customer Service

A productive team results in better customer satisfaction. Under productivity improvement techniques, one of the first things to keep in mind is how much time employees are getting for spare activities. For instance, a productive employee can get more time to respond to client queries immediately, thus giving them instant service satisfaction. 

Customer satisfaction means your business now has to deal with fewer callbacks, which directly affects its profitability. Hence, productivity impacts work improvement!

Employee Engagement Scales Up

Engagement with the team and employers is the key area of improvement for employees. In fact, research also suggests how team engagement has multifold benefits for the business. In remote working setups, employee engagement is taken care of by increasing team connectedness. 

When employees can engage more, they are likely to work beyond the job descriptions. A sense of helping other team members and participating in creative activities prevails. Hence, when organizations enhance engagement, it also improves workforce productivity.  

Reduced Employee Stress

The integration of the right productivity monitoring tools and processes ensures that employees feel less stressed. Completing tasks in time with the desired quality leaves them with zero deadlines. Therefore, they are less likely to experience burnout and focus on enhancing their productive side. 

Increasing organizational productivity indicates the removal of inefficient policies or processes. Ethical monitoring through tools like TeamTrace ensures your workforce is managed seamlessly without invading their private space.

Facilitating Innovation

Finally, productive employee performance also fosters an innovative environment. A productive workforce gets more time as well as mental capacity to discover new ideas and opportunities. As a result, this cultivates an innovative and creative culture within the workplace. 

The importance of productivity isn’t restricted to the mental well-being of employees, it also extends to workplace profitability. Consistent ways of boosting productivity can also enable employees to think out of the ordinary and propose innovative solutions. 

What Causes Low Productivity?

Measuring productivity improvement is the key to answering what causes low productivity in employees. Here are some common reasons that bring down the productivity level:

No Hands-On Training

One of the most common causes of hampered productivity is a lack of sufficient hands-on training. If employees are not trained properly, it can create havoc in both time and resource management. Untrained workers, as suggested by this study, consume more resources and time than needed, thus resulting in drained productivity. 

Inefficient training also results in manual and tedious processes, which could be easily replaced by automation. Therefore, if you want to know how to increase staff productivity, offering them the necessary training can be a good idea. 

Expected To Multitask

Multitasking is necessary and, at the same time, can fetch disastrous outcomes. From the CEO’s perspective, it is common to assign as many tasks as people to your employees. But this may or may not increase efficiency and productivity; let’s not take a risk!

While multitasking feels like a win-win situation, it can bring down the productivity of employees. Juggling between tasks often leads to prioritizing tasks that are not important, thus resulting in giving their best shot. 

Poor Management 

A study rightly pointed out that 80% of employees lack productivity because of poor management issues. This demotivates them from actively participating in any activity. In this scenario, using a productivity monitoring tool can sometimes give employees a sense of being micromanaged. 

If your organization faces low employee productivity, it could be a sign to restructure management. Today, businesses are focusing on less hierarchy to give employees a sense of freedom at work. Flexible working hours can boost employee productivity significantly. 

Recurring Absenteeism

Workflows are often disrupted if your workforce faces frequent absenteeism. This also results in putting extra burdens on leadership and other productive employees. As a result, project timelines are delayed, and work is not delivered with the desired quality. High rates of absenteeism might happen due to various reasons, including:

1. Toxic Work Culture
2. Job Dissatisfaction
3. Physical or Mental Challenges

Knowing how to boost employee productivity along with reducing absenteeism is important. Better work conditions can mitigate the risk of recurring absenteeism. 

Workplace Distraction

Who would like to work in an uncomfortable, noisy, or unstructured work environment? A poor work environment can cut employee productivity by up to 33%. If your employees often feel demotivated and distracted at work, it’s time to revamp the interiors. Or, the most talked-about concept, offering remote and hybrid work opportunities. 

Managing and improving productivity for remote teams is easy with workforce monitoring software. Employees who are ethically monitored and distributed projects said to have higher productivity than the others. Integrate innovative monitoring tools and improve employee productivity!

How Does Employee Monitoring Software Increase Employee Productivity?

For a harmonious work environment, there should be transparency between employees and employers. A unified workforce monitoring software bridges this much-needed gap in remote and hybrid work environments. 

Let’s delve deeper into how it can promote productivity improvement in workplaces:

Detects Errors in Real Time

Imagine a small error in project delegation and the massive consequences it can cause months after you’ve dedicated your time. Quite a havoc, isn’t it? Wouldn’t it be better if you could detect mistakes in project or resource management before catastrophic results and work on them? 

A unified tool like TeamTrace is efficient not only in workforce productivity monitoring but also helps to detect bottlenecks in management. Employees get better transparency in task prioritization, meeting deadlines, etc. 

Effective Attendance Tracking

Time fraud is a common business scheme where employees fail to show up to work at their declared work hours. With manual tracking, misinterpreting data was fairly easy. Fortunately, a productivity monitoring tool helps to create reports about employees’ working hours and also check what websites or pages they are working on. 

With a comprehensive setup, managers can reduce the misuse of resources and improve workforce productivity. Modern time clocks deploy cutting-edge technologies that track staff’s work timing without compromising privacy. 

Restricts Unauthorized Access

Another way of knowing how to increase productivity in the workplace with the help of monitoring software is its improved security. Monitoring tools keep a record of access every employee has, thus restricting unauthorized access to important documents. 

Whether the employee tries to access an unauthorized source maliciously or unintentionally, the software will send immediate notifications to employers. On receiving notifications, the employer can take necessary actions with the help of its IT team. Consequently, this increases employee productivity. 

Project Timeline Management

With an effective project management software, managers can keep a tab on the time taken for each activity by the employee. This helps in determining whether these activities are working hand-in-hand with the timeline or not. 

Employees who often fail to meet deadlines can undergo necessary training while others can be recognized and rewarded. Additionally, employers can also provide pertinent feedback to employees and contribute to productivity improvement. 

Enhances Security

One of the proven productivity improvement techniques is getting visibility into how employees are handling sensitive data. This not only helps in protecting confidential data from insider threats but also fosters a sense of trust within the organization. 

As mentioned earlier, if an employee tries to access malicious links or websites, the software will issue a warning. It also takes screenshots every 5-10 minutes, thus ensuring no data leakage. Employers can access every single website or link they access.

Measuring Employee Productivity With TeamTrace

When it comes to measuring workforce productivity, TeamTrace is a flag-bearing software. With a suite of solutions, it meets the evolving requisites of the modern workplace. With robust features like productivity monitoring, screenshot capabilities, and project management, it stands out as the number one tool. 

Here’s how it helps to boost employee productivity in your organization:

Effective Productivity Management

TeamTrace quickly detects an employee’s idle time, notifies the employers, and ensures no lack of productivity. It also offers insights into performance assessments, thus facilitating targeted improvements. 

Employee Privacy

While the silent app does not provide any notification to employees, the web application of TeamTrace offers them visibility on their activities. Employees can easily access their screenshots through the dashboard and make necessary progress. 

Project Management

Kanban and Scrum Dashboards enable effective project delegation and management. Managers can keep track of the project pipeline and whether activities are completed on time or not. Hence, employees can be held accountable for their inefficiency. 

The Bottom Line

Innovation is the new way of managing the workforce. Unreliability on the latest technologies can not only leave your industry behind but can also make your employees less productive. Hence, the integration of a robust workforce productivity monitoring tool like TeamTrace can scale up your business profitability. 

When remote and hybrid teams can collaborate and co-create with each other irrespective of their geographical boundaries, it can improve employee productivity. If you are looking for an all-in-one intuitive platform for streamlining your workflow, TeamTrace is the only tool you should rely on.